Top 7 Outsourced Bookkeeping Companies for CPA Firms in 2025

Key Takeaways

Outsourced bookkeeping for CPA firm operations has plenty of benefits, like lower expenses and more efficiency, security, expertise, and availability.
Look for an outsourcing CPA bookkeeping service that will best integrate with your systems, communication skills and style, and other expectations.
Because outsourcing bookkeeping is a subject not many people know a lot about, many think it means compromising quality, control, and cost and is only suitable for large firms with one-time projects, but these ideas couldn’t be further from the truth.

Managing bookkeeping tasks can be time-consuming and distract from more intensive financial activities at a certified public accountant (CPA) firm. Fortunately, outsourced bookkeeping companies can help.

By delegating bookkeeping responsibilities to a specialized service provider, your CPA firm can save time and resources while ensuring accurate financial records.

In this article, we will explore the top seven outsourced bookkeeping companies for CPA firms in 2025. Our goal is to help you understand the benefits of bookkeeping outsourcing and choose the best option for your firm’s needs.

What Are the Benefits of Outsourcing Bookkeeping Services for CPA Firms?

Outsourcing bookkeeping services can bring several advantages for CPA firms, including:

Streamlined operations

Outsourcing bookkeeping tasks can free up time and resources, allowing your CPA firm to focus on more complicated or high-level accounting services. This leads to increased efficiency and streamlined operations.

Improved efficiency

Bookkeeping companies have specialized expertise and advanced technology to manage financial records accurately and efficiently. This can lead to better decision-making for CPA firms and allow you to complete tasks even if your team isn’t specialized in them.

Cost savings

Outsourcing bookkeeping services can lead to reduced costs for CPA firms, as you do not have to invest in hiring and training in-house bookkeepers or purchasing expensive bookkeeping software. Furthermore, you can save on salary expenses by hiring bookkeepers in regions outside of the US who offer more competitive rates.

Scalability

Outsourcing bookkeeping services can be a flexible option for CPA firms. Outsourced providers can scale their services up or down as needed, depending on your business’s needs.

Increased security

Bookkeeping companies have strict security measures in place to protect sensitive financial data. This can provide peace of mind for CPA firms and their clients.

What Should You Look for in Outsourced CPA Bookkeeping Services?

Before we dive into our list of top outsourced bookkeeping companies, let’s first discuss the key factors to consider when choosing a partner.

Integration with existing systems

It is important to choose a bookkeeping provider that can seamlessly integrate with your firm’s existing systems and software. This will ensure a smooth transition and avoid any disruptions in your business operations.

Security and data protection

Outsourcing bookkeeping means sharing sensitive financial information with a third party. Given that the finance sector became the most breached industry in 2023, it’s crucial to choose a provider with strong security measures and protocols in place to protect your clients’ data.

Communication and collaboration

Effective communication and collaboration are essential for a successful partnership with an outsourced bookkeeping provider. Strong communication brings a wide range of benefits, with most business leaders reporting that it increases productivity, customer satisfaction, and employee confidence.

Make sure to choose a service provider that possesses strong communication skills, has clear communication channels, is responsive to inquiries, and is able to work in your time zone or collaborate effectively asynchronously.

Cultural alignment is also important, as it can impact outsourced bookkeepers’ understanding of financial practices and regulations.

Reliability in sending reports

Timely and accurate reporting is crucial for CPA firms to make informed decisions. Choose an outsourced bookkeeping provider that has a track record of providing reliable financial reports on time.

Industry-specific expertise

Every industry has its own unique accounting and bookkeeping requirements. It is important to choose a provider that has experience in handling the financials of your clients’ industries, as they will have a better understanding of your specific needs and challenges.

Alternative: Hiring Your Own Nearshore or Offshore Bookkeeping Team

Many CPA firms are moving away from traditional outsourcing to build their own dedicated remote teams for better control and consistency.

Instead of outsourcing bookkeeping functions to a third-party service, consider hiring your own dedicated bookkeepers who work exclusively for your firm.

This approach offers several advantages:

Greater control and accountability: Your bookkeepers report directly to you, follow your processes, and become integrated members of your team rather than shared resources juggling multiple client accounts.
Consistent quality and communication: Direct hires develop deep familiarity with your clients, software preferences, and firm standards, leading to more consistent output and fewer miscommunications.
Long-term relationship building: Unlike outsourced workers who may rotate between accounts, your dedicated team members build lasting relationships with your clients and understand their unique needs.
Cost transparency: You know exactly what your bookkeepers earn and can structure competitive compensation packages that encourage long-term retention.

This is where recruiting firms like Near become valuable partners.

Rather than managing the complexities of international hiring yourself, we handle the sourcing, vetting, and onboarding of bookkeepers who become permanent members of your team. You get the cost savings of traditional outsourcing with the hassle-free sourcing and hiring process, but end up with dedicated team members who work exclusively for you.

For example, FinanceWithin, a CFO services firm, struggled with high turnover from offshore hires and slow in-house recruitment.

By partnering with Near, they hired multiple skilled professionals, including senior bookkeepers and accounting managers, achieving $535,000 in annual cost savings while reducing their time-to-hire from three weeks to seven days.

Top 7 Outsourced Bookkeeping Companies for CPA Firms

Without further ado, and in no particular order, here’s our list of the top recruiting and bookkeeping companies that help CPA firms get the bookkeeping help they need.

1. Near

Near (Hire With Near) is a full-service staffing and recruiting agency that helps US companies of all sizes hire top-performing remote talent in Latin America across finance, accounting, sales, software engineering, AI, data, design, marketing, operations, and virtual assistance.

What sets us apart for CPA firms is our deep understanding of the accounting profession's demands. We don't just find bookkeepers—we find accounting professionals who understand the complexity of CPA work, how to comply with US GAAP, can handle multiple client software platforms, and work in time zones that align with your busiest periods.

With Near, you get a done-for-you hiring process that typically delivers candidate shortlists within 3 days and completed hires in under 3 weeks.

You'll never pay anything upfront—once you make a hire, you can choose between a one-off fee and a monthly fee, depending on whether you prefer us to handle payroll and compliance.

By hiring LatAm talent, you get real-time collaboration from close time zones, which is crucial during tax season and busy periods.

According to Near's State of LatAm Hiring Report, finance roles including accounting and bookkeeping are among the most popular positions to fill with LatAm talent, and companies retain these hires 66.29% longer than US-based employees.

2. Unison Globus

Unison Globus provides CPA and F&A services through outsourcing, including outsourced bookkeeping and accounting for US CPAs. It is certified as a “Great Place to Work” with a location in Florida and additional locations throughout India.

Its bookkeeping services include accounts payable and receivable, bank and credit card reconciliations, financial reporting, and cleanup/catch-up activities.

3. Global FPO

Global FPO is an accounting, taxation, and consulting service that offers outsourced bookkeeping for CPAs and accounting firms.

A truly global company, Global FPO offers services to companies in the US, Canada, Australia, New Zealand, the UK, and Europe. It promises to help diagnose IFRS changes, create IFRS SOPs, implement, test, finalize, and post implementation reviews, and more

4. Meru Accounting/Accounts Junction

Meru Accounting is an Indian accounting outsourcing company serving the US, Australia, and the UK.

Its outsourcing services include accounts receivables and payables management, payroll management, bookkeeping, reconciliation, and more. The firm also has expertise with accounting platforms like Xero, Zoho Books, and QuickBooks.

5. BooksTime

BooksTime offers accounting and bookkeeping services to companies in multiple industries, particularly accounting firms.

During tax season, its team helps prepare all the required forms on time. It also converts statements and data into popular digital formats, like Excel, QuickBooks Online, QuickBooks Desktop files, and more.

6. Velan Bookkeeping

Velan provides outsourced bookkeeping services for CPAs among its broader financial services.

Its financial experts are ready to help with accounting software like Sage, Intuit, Peachtree, QuickBooks, Quicken, NetSuite, Intuit, and Microsoft Dynamics GP. The company’s bookkeeping services are available throughout the US.

7. KMK & Associates Chartered Accountants

KMK & Associates offers cost-effective outsourcing solutions for US-based CPA firms by outsourcing to India. Clients receive back-office support services, enabling them to concentrate on the strategic growth of their business.

Its staff is highly skilled in handling the entire bookkeeping process, from recording transactions to preparing periodic financial statements.

Common Misconceptions About Outsourcing Bookkeeping Services

Most people don’t fully understand outsourcing, leading to many false ideas about it. Let’s clear up some of the fog surrounding outsourcing bookkeeping services.

Myth 1: Outsourcing bookkeeping services is expensive

In reality, outsourcing can save CPA companies money by reducing the need for in-house bookkeepers and overhead costs. Outsourced bookkeeping companies often have competitive pricing and offer customizable packages to fit a firm’s budget.

Myth 2: Outsourcing means a loss of control

Outsourcing bookkeeping services does not mean losing control over financial records. In fact, many outsourced companies provide real-time access to financial information and work closely with CPA firms to ensure accuracy and compliance.

Myth 3: Outsourcing is only suitable for large firms

Outsourced bookkeeping services can benefit firms of all sizes. Small and medium-sized CPA firms can especially benefit from outsourcing, as it enables them to focus on core competencies without the burden of managing bookkeeping.

Myth 4: Outsourcing means compromising quality

Outsourced bookkeeping companies specialize in providing accurate and reliable financial records. They often have a team of skilled professionals with expertise in bookkeeping, ensuring high-quality work.

Myth 5: Outsourcing is only for short-term projects

Outsourced bookkeeping companies can provide long-term solutions for CPA firms. They can adapt to a firm’s changing needs and help it scale its services as the business grows.

Final Thoughts

The right bookkeeping solution—whether traditional outsourcing or building your own team—can dramatically improve your firm's efficiency and client service capacity.

At Near, we specialize in recruiting high-performing talent to help businesses like yours hire top bookkeepers in Latin America.

Take Stull CPA, for example—they struggled with time zone misalignment and quality issues from previous offshore hires in Asia, which led to slow turnaround times and costly errors during their busiest periods.

By partnering with Near to hire Latin American accounting professionals who could work US hours, they saved $308,000 annually and cut their time-to-hire from three months to under 30 days.

Read the full Stull CPA case study to see how they transformed their operations.

Frequently Asked Questions

Is outsourcing bookkeeping secure for CPA firms?

Yes, outsourcing bookkeeping can be a secure option for CPA firms. Reputable outsourced bookkeeping providers have strict security measures in place to protect sensitive financial information and comply with industry regulations.

Additionally, they often have backup systems in case of data loss or breaches.

How much does it cost to outsource a bookkeeper?

The cost of outsourcing a bookkeeper varies based on factors like experience, the services required, and the outsourcing location.

For example, the average salary of a bookkeeper is about $45,000 to $100,000 in the US and $18,000 to $42,000 in LatAm, a difference of up to 69%.

How do you ensure a successful relationship with an outsourced bookkeeping provider?

To ensure a successful relationship with your outsourced bookkeeping partner, set clear expectations from the beginning and provide a comprehensive onboarding process.

Establish clear lines of communication and performance metrics, and regularly monitor the provider’s performance. Provide feedback to ensure continuous improvement and deal with any issues promptly.

What are the benefits of working with Latin American bookkeeping talent?

Latin American bookkeepers offer several advantages for CPA firms: they work in time zones closely aligned with US business hours (typically within 1-3 hours), enabling real-time collaboration during peak periods like tax season.

Many have strong English proficiency and cultural alignment with US business practices.

If you’ve not yet considered hiring outside the US for bookkeepers, read “Is Offshore Bookkeeping Right for Your Business? Key Benefits and Considerations.”

Should I outsource bookkeeping or hire my own remote bookkeepers?

The choice depends on your firm's needs for control and consistency.

Traditional outsourcing works well for firms needing flexible, project-based support.

However, many CPA firms are moving toward hiring dedicated offshore bookkeepers for greater control, consistent quality, and long-term relationship building with clients.

Recruiting firms like Near can help you build your own team without the complexities of international hiring.

Our comprehensive guide on hiring a great bookkeeper covers best practices for offshore hiring.